Job description
To strengthen our team, we are looking for a committed individual who can impress with their organisational skills, communication skills, and attention to detail in both the front office and back office. As a Business Assistant, you will be the face of our Leipzig office and ensure that customers, guests, and colleagues feel welcome from the moment they arrive. At the same time, you will ensure that everything runs smoothly and that the working environment is optimally organized for the team.
As Business Assistant, you will be the first point of contact for visitors and play a key role in ensuring the office environment is welcoming and well-organised. Your tasks will include:
Front office: Reception & Communication
Welcoming guests
Maintaining office equipment, including coffee machine, beverages, and general tidiness
Processing incoming and outgoing mail and packages
Coordinating local service providers, e.g., cleaning, facility management, etc.
Supporting internal events and team-building activities (e.g. renting canoes for a team outing)
Back Office: Administrative Support
Assistance with back office tasks and administrative support
Support in payroll, HR administration and mobility
Support with invoice processing and orders
Collaboration on smaller projects and special tasks
As part of the global HR & Support team you are the good fairy (all genders) of our Leipzig office and make sure, that our Security Experts are able to fully focus on protecting our clients and ensure their Safe Digital Journey.
What can you expect from us?
Contract
First things first: You will get a permanent full-time (40 hrs) contract and 30 days of vacation. As Business Assistant we naturally need you in our office. That's why this position is an on-site job. You can organise your working hours freely within our office hours and according to the needs of the team.
Team
It is important to us to respect and value each other - as professionals and as people. The best way to get to know your 275+ colleagues from the Netherlands,Germany, Austria, Belgium and Sweden is to take part in one of our many activities, e.g. a trip to the theme park.
Equipment
You will be equipped with a modern MacBook and iPhone. We have height-adjustable desks in our offices and our CEO loves to kit us out with merchandise.
Mobility
You will receive a Deutschlandticket or a JobRad for your commute way. You decide for yourself.
what else...
No, the fruit basket in the office is not a benefit for us, but a matter of course - just like coffee, tea and lemonade. Provided, of course, that you take care of the order. ;-)
Job requirements
The most important thing for us is that you fit into the team and are keen to help shape and advance Northwave. Of course, we also have a few technical requirements for this position.
You have experience in an office assistant role or similar. You should be familiar with common Microsoft Office applications and not be afraid to take over tasks. A hands-on mentality is, what we are looking for. You have an independent and structured way of working. You speak fluent German and English. And most importantly, you are enthusiastic about working with an inspiring crowd of cyber security enthusiasts.
In a nutshell:
Completed commercial training or comparable qualification
Friendly, professional manner and strong service orientation
Structured, reliable, and independent way of working
Confident use of MS Office (Outlook, Word, Excel)
Very good German skills and English skills
Discretion, ability to work in a team, and organisational skills
Interested?
We look forward to receiving your application.
Find out more about working at Northwave here:
or
- Leipzig, Sachsen, Germany
All done!
Your application has been successfully submitted!
How we hire
Our hiring process is thorough, to ensure we make the right decision and to help you to decide if we're the right fit for you. Depending on the position and general conditions, steps may vary in individual cases - if you have any questions, please feel free to ask!
Your Application and Screening phase
After submitting your application, you will receive an automatic confirmation of receipt from us.
We review your application and give you feedback. This process takes some time but we try to give you feedback as quickly as possible.
First Interview - Getting to know you
In the first online meeting, let our recruiter learn about you and your story to check a potential fit. This is also a chance for you to ask first questions about the role and company.
Second Interview - Learning more about your skills
In this one site meeting, your future Leader takes a deeper dive into your experience and what you could bring to the team. You can expect questions on how knowledgeable you are in the business or technology area. For technical positions, you can expect a technical test. Further, you have the chance to meet the team and ask questions.
Job Offer and Onboarding
Congratulations, you made it to the very last stage! Here we have already decided to make you part of the Northwave team. We are sending you a job offer. We hope you also choose us! If so, Welcome to the Northwave family. We are ready to start with your Onboarding!
